2025 Annual Meeting Exhibitors
2024 Annual Meeting Exhibitors
Target Audience
This program is intended for anesthesiologists and other practitioners who care for children in their practice of anesthesiology and/or critical care. It is also intended for clinical and basic science researchers whose areas of investigation relate to pediatric anesthesia.
The educational program brings together experts from clinical and basic science disciplines related to pediatric medicine, anesthesia, and surgery.
We expect 350+ attendees.
EXHIBIT SPACE
Grand Hyatt San Antonio River Walk
Exhibit Hall: Lonestar ABC
SPA 2025 Annual Meeting Exhibit Hall Floor Plan 7-10-2025
- 8′ deep x 10′ wide booth
- A single booth includes a 6’ table and 2 chairs
- See exhibit packages for additional exhibit space details
- Exhibit space is assigned on a first come, first served basis.
- Exhibit agreements must be submitted prior to exhibit space being assigned.
- Every effort will be made to accommodate special requests. SPA cannot guarantee preferences for exhibit space locations.
- SPA reserves the right to add, move or remove exhibit tables if necessary. The floor plan is subject to change.
EXHIBIT SCHEDULE and PROGRAM
View and download the Annual Meeting program on the MEETING GUIDE.
| Thursday, October 9, 2025 | |
| 2:00 – 5:00 pm | Exhibit Move-in |
| Friday, October 10, 2025 | |
| 6:30 – 7:45 am | Breakfast with Exhibitors |
| 10:25 – 10:55 am | Coffee Break with Exhibitors |
| 12:45 – 1:45 pm | Lunch with Exhibitors |
| 3:30 – 4:00 pm | Coffee Break with Exhibitors |
| 4:00 – 5:30 pm | Exhibit Move-out |
EXHIBIT & ADVERTISING OPPORTUNITIES
Details available at https://pedsanesthesia.org/exhibitor-information/annual-meeting/exhibit-packages/
| Fees Thru 9/10/2025 | Fees After 9/10/2025 | |
| Gold Exhibitor | $7,500 | $8,000 |
| Silver Exhibitor | $5,000 | $5,500 |
| Bronze Exhibitor | $2,500 | $3,000 |
LETTER OF AGREEMENT
Agreements are being accepted for the 2025 Annual Meeting. To secure your exhibit booth and/or program ad, complete the online LETTER OF AGREEMENT.
Payment is due in full when the Agreement is submitted.
- To pay by credit card, fill in the payment details of the exhibit agreement.
- To pay by check, mark “check” as the payment method on the Agreement. Make the check payable to Society for Pediatric Anesthesia and mail the check to SPA, Attn: Dana Gibson, 2209 Dickens Road, Richmond, Virginia 23230.
The SPA W-9 is available upon request. Contact Dana Gibson [email protected].
EXHIBITOR BADGES
Exhibitor badge names are due by September 19, 2025. Badges included with exhibit packages:
| Exhibit Tier | Number of Badges |
| Gold Exhibitor | 8 |
| Silver Exhibitor | 6 |
| Bronze Exhibitor | 2 |
Exhibit badges should be submitted by exhibitors using the Client Portal (login required). Additional badges can be purchased by exhibitors through the portal as well. The badge fee is $150/badge.
EXHIBIT SERVICES
Freeman is the general service contractor for the SPA exhibit hall. The exhibitor service kit is available: FreemanOnline Events and Exhibit Solutions
HOTEL RESERVATIONS
The SPA Annual Meeting will be held at the Grand Hyatt San Antonio River Walk in San Antonio, TX.
Reservation and housing information is available through the American Society of Anesthesiologists (ASA): https://www.asahq.org/annualmeeting/attend/housing
QUESTIONS? Contact:
Dana Gibson, Director of Corporate & Educational Support
2209 Dickens Road | Richmond, Virginia 23230
T 804-338-6958 | Fax 804-282-0090
[email protected]
